Spend Management Solution ("SMS") Purchase-to-Pay, Accounts Payable, Expenses, Corporate Cards and Travel

The services comprise the implementation, configuration, hosting and operation of an integrated platform for purchase requests and purchase orders, invoice processing, employee expenses, corporate cards and business travel. They also include interfaces to accounting systems, user and administrator training, maintenance and ongoing support. For further details, reference is made to the Service Description.

CPV-Code

72268000

Angebotsfrist

19. Nov 2026, 10:00

1) Registration with the commercial register (Indication of the HRB/HRA number and the register court). If there is no obligation to register (e.g. due to the legal form), corresponding information must be provided. 2) Registration with a professional or trade register in other EU Member States (For the Member States of the European Union, the respective professional or trade registers are set out in Annex 11 to Directive 2014/24/EU). Declarations shall be made by using the form "Declaration of Eligibility".

Losbezug: LOT-0001

Evidence must be provided of a business liability insurance for activities that are the subject of the tendered contract. Minimum requirement: The business liability insurance to be proven must include the following minimum coverage: Personal injury, property damage and financial losses: EUR 500,000 sum insured per claim and limited to EUR 1,000,000 sum insured for all claims in an insurance year. Declarations shall be made by using the form "Declaration of Eligibility".

Losbezug: LOT-0001

Annual turnover in EUR (net), based on the last three completed financial years before the time limit for tenders, for which figures are already available. Declarations shall be made by using the form "Declaration of Eligibility".

Losbezug: LOT-0001

Tenderers shall make proof of suitable references in the form of a self-declaration in a list of the main supplies and services delivered or performed over the last three years before the deadline for the submission of tenders. For the purpose of this procurement procedure, a reference is defined as a contractual relationship between the tenderer and a client covering services which are comparable to the services which are subject of the tendered contract. Each of the following criteria has to be met through at least one reference (exclusion criteria): 1. The tenderer must demonstrate experience in project work in a multilingual and international environment (at least English and at least 2 countries). 2. The tenderer must demonstrate experience in providing a cloud-based spend management solution (Software-as-a-Service) covering at least purchase requests/purchase orders with multi-level approval workflows, incoming invoice processing and employee expense and corporate card management, including software hosting and maintenance services, for a client with at least 2 legal entities in at least 2 countries. 3. The tenderer must prove that the offered solution provides an interface to DATEV as well as configurable exports to other accounting/ERP systems. This must be demonstrated by concrete examples (e.g. clients using the DATEV interface, clients using exports to other ERP systems, interface documentation or sample export files). One reference may cover more than one of the above-mentioned exclusion criteria. Tenderers are requested to address the above-mentioned exclusion criteria in the description of the respective reference project if these are considered to be met by the tenderer. Declarations shall be made by using the form "Declaration of Eligibility".

Losbezug: LOT-0001

Tenderers have to declare which parts of the contract the tenderer intends to subcontract, where such a declaration is already possible. Declarations shall be made by using the form "Declaration of Eligibility".

Losbezug: LOT-0001

Further details can be found in the procurement documents.

Losbezug: LOT-0001

Further details can be found in the procurement documents.

Losbezug: LOT-0001

Further details can be found in the procurement documents.

Losbezug: LOT-0001

Further details can be found in the procurement documents.

Losbezug: LOT-0001

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