Equipment for gym halls and sports halls

Viken Vest Innkjøpssamarbeid (VVI), c/o Øvre Eiker kommune, invites tenders in an open procedure for a framework agreement for the purchase of equipment and associated services for gymnasiums, sports halls and outdoor sports facilities. The procurement is carried out on behalf of the municipalities of Øvre Eiker, Ål, Hemsedal, Notodden, Krødsherad, Drammen, Lier, Ringerike, Hol, Modum, Gol, Nesbyen, Kongsberg, Flesberg and Nore og Uvdal, as well as Hallingdal brann- og redningsteneste IKS and Lier eiendomsselskap KF. Rollag kommune is included as an option. The agreement covers a broad range of products, including gymnastics apparatus, ball sports equipment, balls, outdoor equipment, fitness equipment and storage solutions. The range consists of a core range (A-list), which shall be kept in stock, and an extended range (B-list) within the same product areas. The services include delivery to each service location, installation by certified personnel, annual safety inspection with a written report, repairs and spare parts, and advice on refurbishment and new facilities. The framework agreement will be concluded with one supplier. The procurement is not divided into lots. The agreement has a duration of 2 years, with an option to extend by 1 + 1 year, up to a maximum of 4 years. The estimated annual value is NOK 2,550,000 excluding VAT, and the estimated total value including options is NOK 10,200,000 excluding VAT. The maximum value of the agreement is NOK 15,100,000 excluding VAT. The contract will be awarded on the basis of the best price-quality ratio, with price weighted 70 % and quality 30 %. The procurement is conducted in accordance with the Norwegian Public Procurement Regulations, Parts I and III.

CPV-Code

37450000

Angebotsfrist

16. Nov 2026, 11:00

The tenderer shall be a legally established company. Documentation requirements: Norwegian companies: Company Registration Certificate Foreign companies: Proof that the company is registered in a company register or similar in the country where the tenderer is established.

Losbezug: LOT-0001

Tenderers shall have their tax and VAT payments in order. Documentation requirements: Tax certificate for VAT and tax certificate for tax. If a tenderer does not agree to using e-Proof, the documentation the Contracting Authority requests must be submitted manually. The tax certificate shall not be older than 6 months from the deadline for receipt of tenders. Foreign tenderers are asked to submit a tax certificate together with their tender.

Losbezug: LOT-0001

Tenderers must have sufficient economic and financial capacity to fulfil the contract. Documentation requirements: Documented by submitting a credit rating based on the last known accounting figures, not older than 6 months from the deadline for submitting a tender. The rating shall be carried out by a credit rating company with licence to conduct this service. The rating shall be credit worthy or higher. The contracting authority reserves the right to obtain a credit rating, alternatively the tenderer can enclose revised annual accounts for the last 3 years or other equivalent documentation.

Losbezug: LOT-0001

Tenderers shall have experience from comparable contracts. Comparable assignments are in this context defined as assignments of an equivalent nature as regards content and scope. Documentation requirements: Short description of the tenderer's up to 3 most important comparable deliveries in the last 5 years, including the contract value, date of delivery, name of contracting authority and a brief description of the assignment ́s content. The description shall not exceed 2 A4 pages, typeface Arial, font size 10.

Losbezug: LOT-0001

Tenderers shall have a quality assurance system that is relevant for the content of the contract. Documentation requirements: Description of the tenderer's quality assurance methods. The description shall not exceed 2 A4 pages, typeface Arial, font size 10. Alternatively: Certificate for the tenderer's quality assurance system issued by independent bodies which certify that the tenderer fulfils certain quality assurance standards, for example ISO 9001:2015 or equivalent.

Losbezug: LOT-0001

Tenderers shall have an environmental management system that is relevant for the content of the contract. Documentation requirements: Certificate issued by an independent body that confirms that the tenderer fulfils certain environmental management standards, for example ISO 14001:2015, EMAS, Miljøfyrtårn or equivalent. Alternatively: Tenderers shall provide a description of their environmental management system and procedures for reducing the environmental impact of the delivery. The description shall not exceed 2 A4 pages, typeface Arial, font size 10.

Losbezug: LOT-0001

Price

Losbezug: LOT-0001

Quality

Losbezug: LOT-0001

According to the main rule in the Public Procurement Act (LOA), § 5 b second section, climate and environmental considerations shall be weighted with a minimum of 30 percent when using the award criteria. The contracting authority can, however, replace the award criteria with climate and environmental requirements in the requirement specifications if this gives a better climate and environmental effect, cf. the Public Procurement Regulations § 5 b second paragraph of the third period. The procurement is for a framework agreement for equipment for gym halls, sports halls and sports facilities, with the accompanying assembly, control and service. According to the contracting authority ́s assessment, the climate footprint of the procurement is particularly connected to the production of the equipment and to transport and delivery to a large number of delivery addresses. The contracting authority has, thus, requirement 4.3 in the requirement specifications set as the minimum requirement that all transport, delivery and production connected to goods and services under the framework agreement shall be net emission free. The requirement applies to the entire supplier chain. Climate gas emissions that occur in production, transport or delivery, the supplier shall compensate with CO2 quotas. The framework agreement will be completely net emission free. This applies regardless of which tenderer is awarded the contract and for all goods and all call-offs during the entire contract period. An award criteria does not provide such security, because tenders with emissions can still win the competition, for example through a lower price. A minimum requirement must, however, be met by everyone, and tenders that do not fulfil the requirement will be rejected. By demanding that the chosen supplier take the cost of greenhouse gas emissions, tenderers also have a stronger incentive to reduce emissions, and to offer products with a low greenhouse gas emissions than if one had evaluated a low or lower emissions. The framework agreement will continue for four years, including options and thus applies until the climate target for 2030 shall be reached, where greenhouse gas emissions shall be reduced by at least 50 percent. By making requirements for net emission free, the framework agreement actively contributes to the climate target being met. A minimum requirement for net emission free production, transport and delivery is to ensure that the procurement turns green in it's entirety. The contracting authority considers, on this basis, that the minimum requirement gives a better climate and environmental effect than an award criterion. Climate and environmental considerations are therefore not weighted in the award criteria, cf. the Public Procurement Regulations § 5 b second section.

Losbezug: LOT-0001

Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.

Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, by enforceable judgement been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, involving European Communities or European Union member states (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.

Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42).

Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?

Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).

Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.

Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.

Has the tenderer: a) given grossly incorrect information with the notification of the information required to verify that there is no basis for rejection, or of the qualification requirements being fulfilled, b) failed to provide such information, c) made reservations immediately to present the supporting documents requested by the contracting authority, or d) improperly affected the contracting authority ́s decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?

Is the tenderer aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?

Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?

Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.

Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?

Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?

Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.

Has the tenderer not fulfilled all of his tax and duty obligations in both the country where he is established and in the contracting authority's member state, if this is a different country than what he is established in?

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, have been legally convicted of offences regarding professional behaviour in defence procurements?

Is the tenderer assessed to lack the reliability necessary to exclude the risk of national security?

The contracting authority shall state that in Norway there are national rejection reasons. These shall be described in the procurement documents. Tenderers must respond to whether they are in one or more of the situations described in the national rejection reasons.