Dynamic purchasing system for vehicles under 7.5 tonnes Alta municipality.

Alta municipality, hereafter called the contracting authority, needs future orientated vehicles under 7.5h in the coming years. The contracting authority would like an agreement that shall cover the need for vehicles, as well as safeguard guidelines for reducing environmental impact. The contracting authority would like to use this competition to procure vehicles from one or several tenderers. The procurement will concern the purchase, leasing and hire of: Electric cars, hybrid cars and fossil-driven cars. The contracting authority refers to the Meld. St. 13 2020–2021 Climate plan for 2021-2030, in chapter 3.4.2.5 Public Procurements states: "The government will therefore aim to introduce requirements that ensure zero emissions in the public procurement of passenger cars and smaller goods vans from 2022. For the requirements indebted that very special weather conditions or similar can provide the basis for exceptions." In order to meet the needs of the future in a satisfactory manner, the contracting authority shall enter into a dynamic purchasing system for taking care of competition for vehicles under 7.5t. This applies to the purchase, leasing and hire of vehicles for all of the municipality's entities, entities and municipal companies, arts buildings, the Arts Centre and municipal foundations will, if needed, use the contract. The value of the scheme will be around NOK 5 million per year. years, calculated based on previous years costs. The contracting authority estimates the value based on four years. The total value of 4 years will then be NOK 20 million.

CPV-Code

34100000

The tenderer ́s qualifications will be assessed on the received documentation. Only tenderers who are qualified will be included in the dynamic purchasing system. However, sub-suppliers must also complete the self-declaration form (ESPD) in the KGV portal. The contracting authority can re-assess whether tenderers included in the scheme are still qualified in accordance with the qualification requirements stated in this document. The contracting authority reserves the right, thus, to require updated documentation for such a re-evaluation. A 7 day deadline will be set for submitting documentation requested by the contracting authority. Charge The costs that the tenderer has when preparing the application will not be refunded by Municipality. Tenderers are also to carry all costs related to participation in coming competitions. Documentation requirements: The contract will include requirements for wages and working conditions, documentation and sanctions in accordance with the regulations on wage and working conditions dated 8 February 2008 no. 112.

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The chosen tenderer shall submit a VAT certificate and tax certificate. This only applies if the chosen tenderer is Norwegian. The tax certificate must not be older than six months calculated from the deadline for submitting a request for participation in the competition or a tender. All sub-contractors shall also submit tax certificates for building and construction contracts. Documentation requirements: The chosen tenderer shall submit a VAT and tax certificate, either via eBevis or as an annex. The tax certificate must not be more than six months from the deadline for receipt of tenders.

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If a tenderer shall use sub-supplier(s) to fulfil the qualification requirements, a binding declaration must be enclosed stating that the tenderer has the necessary right of use of the sub-contractor(s) capacity. A signed commitment statement shall be enclosed from sub-supplier(s) (the tender documentation annex 2), as well as a short description of which capacity(s) the sub-suppliers shall carry out. Furthermore, the self-declaration form (ESPD) shall be filled in in the KGV portal, also for sub-suppliers. Documentation requirements: Tenderers shall be registered in a company register, professional register or a commerce register in the country where the tenderer is established. * Norwegian companies: Company Registration Certificate * Foreign companies: Verification that the tenderer is registered in a company register, professional register or a commerce register in the country where the tenderer is established.

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As a minimum requirement, the tenderer must not be subject to bankruptcy proceedings, debt negotiations or liquidation or have suspended activity. Good credit worthiness is required, at least equivalent to Bisnode (riskguardian.bisnode.no) score A. If the tenderer relies on another company, it shall satisfy the requirements and document them, in the same way that the tenderer is. If a tenderer is not subject to credit appraisal, or if a tenderer wishes to document that the credit rating gives a misleading picture of the economic situation, the economic and financial position can be substantiated with other appropriate documentation. Tenderers shall particularly justify why the credit rating is not available or why it gives a misleading picture. For companies without the Bisnode base, the contracting authority will assess the accounting figures, possibly obtain external help to assess the tenderer's economic and financial position. Tenderers with temporarily reduced credit rating due to notified fission/fusion or equivalent, may be approved. Documentation requirements: Tenderers shall not enclose documentation. The contracting authority will obtain credit ratings, accounting data.

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Tenderers shall have experience from comparable contracts. Description of up to 3 of the tenderer's most relevant contracts in the course of the last 3 years. Documentation requirements: Description of up to 3 of the tenderer's most relevant contracts in the course of the last 3 years. The description must include a statement of the contract ́s value, date and recipient (name, telephone number and e-mail address). It is the tenderer ́s responsibility to document relevance through the description. Tenderers can document their experience by referring to competence of the personnel he has at his disposal and can use this assignment, even if the experience has been worked up while the personnel have served another service provider.

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The contracting authority has many vehicle units and it has been decided that Alta municipality shall mainly own vehicles rather than leasing. The service vehicles are mostly in continual operation. It is therefore decisive that the tenderers who are pre-qualified have a certified workshop by the Norwegian Public Roads Administration and that they can be reached within a maximum of 1 hour drive from the centre of Alta. (Løkkeveien 35) An approved workshop also applies to any collaboration partners, sub-suppliers. The agreement also includes tyre hotel services and general follow-up of the vehicle during the entire contract period. Documentation of a certified workshop as well as an account of tyre hotel tyres and general follow-up are requested. Attention is defined that tenderers will not be evaluated at this point, but it will be a prerequisite that the tenderers can be pre-qualified to participate in the dynamic purchasing system. (DIO) Documentation requirements: Documentation of a certified workshop, as well as an account of tyre hotel tyres and general follow-up. Confirmation of a certified workshop and service point.

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The contracting authority requires that tenderers have internal quality assurance set in the system. Tenderers shall give an account of how they solve this, e.g. by enclosing an overview or description of such a system. If the tenderer is quality certified in accordance with ISO 9001, a valid certificate shall be enclosed. Documentation requirements: Tenderers must describe what quality assurance system they use in the company.

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The contracting authority would like tenderers to confirm that they have an internal environmental management system, possibly environmentally certified equivalent to The Eco-Lighthouse, ISO 14001 or EMAS (see the logo for some of these certifications below). If this does not currently exist, tenderers are asked to submit a plan that shows how to put this in place within 12 months of the contract being signed. Documentation requirements: Documentation of an environmental management system.

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Application and submission The complete application shall consist of: • A signed application letter, cf. annex 1. • A completed self-declaration form (ESPD) for the tenderer and sub-supplier(s) • Documentation connected to the qualification requirements in the tender documentation. • Commitment statement for sub-suppliers - steps 1 and 2 4.1 Submission Tenderers shall ensure that the application that is submitted is in accordance with this qualification documentation. It is the tenderer ́s responsibility to submit a correct and complete application. Missing submission of documentation means that the tenderer will not be included in the scheme, but can re-apply at a later date. The application shall be in writing and it shall be submitted in Norwegian. The application shall be submitted electronically via the tender tool KGV. To ensure participation in the first competition in stage 2, the application must be submitted by the application deadline 28.09.2025. Documentation requirements: Enclosed application.

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Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.

Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.

Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on combating organised crime (EUT L 300 of 11.11.2008, p. 42).

Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?

Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).

Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.

Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.

Has the tenderer: a) given grossly incorrect information with the notification of the information required to verify that there is no basis for rejection, or of the qualification requirements being fulfilled, b) failed to provide such information, c) made reservations immediately to present the supporting documents requested by the contracting authority, or d) improperly affected the contracting authority ́s decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?

Is the tenderer aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?

Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?

Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.

Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?

Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?

Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.

Has the tenderer not fulfilled all of his tax and duty obligations in both the country where he is established and in the contracting authority's member state, if this is a different country than what he is established in?

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, have been legally convicted of offences regarding professional behaviour in defence procurements?

Is the tenderer assessed to lack reliability that is necessary to exclude the risk of national security?

The contracting authority shall state that in Norway there are national rejection reasons. These shall be described in the procurement documents. Tenderers must respond to whether they are in one or more of the situations described in the national rejection reasons.