Cleaning services Gullhaugveien 1-3 2026

Cleaning contract for Pilar ́s premises in Gullhaugveien 1-3, Oslo (5,539 m²). The contract includes daily and periodical cleaning, spring cleaning, additional services and hygiene services (sanitary service and maths service). The agreement period is 4 years with an option for an extension for up to 1 year at a time. The planned procedure is an open tender contest.

CPV-Code

90911000

Angebotsfrist

09. Dez 2026, 11:00

Tenderers shall be registered in a company register, professional register or registered in a commerce register in the country where the tenderer is established. Documentation requirements: Company Registration Certificate

Losbezug: LOT-0001

Tenderers shall have experience from comparable contracts. Tenderers shall describe up to three of their most relevant assignments in the course of the last three years, with a statement of the assignment ́s value, date and recipient (name, telephone number and e-mail address). It is the tenderer ́s responsibility to document relevance through the description. Tenderers can document their experience by referring to the competence of the personnel he has at his disposal and can use this assignment, even if the experience has been worked up while the personnel have served another service provider. Documentation requirements: Description of the tenderer ́s up to 3 most relevant assignments in the course of the last 3 years. The description must include a statement of the assignment ́s value, date and recipient (name, telephone number and e-mail address). It is the tenderer ́s responsibility to document relevance through the description. Tenderers can document their experience by viewing for competence of personnel that he has at his disposal and can use for this assignment, even if the experience has been built up while the personnel have service performed for another service provider.

Losbezug: LOT-0001

Tenderers shall work in accordance with INSTA 800 Cleaning Standard and have valid ISO 9001 certification (quality management) and ISO 45001 certification (work environment management), issued by an accredited certification body and with validity period and scope clearly stated. Documentation requirements: - INSTA 800 — Documentation demonstrating that the tenderer is working in accordance with the INSTA 800 standard, including a description of how quality levels are determined, controlled and be reported. Examples of quality measurements can be required. or procedures for quality control. - ISO 9001 — Valid certificate that shows that the company have a certified quality management system. The certificate shall be issued by an accredited certification body and show validity period and extent. - ISO 14001 — Valid certificate for an environmental management system. The certificate shall be issued by an accredited certification body and show the validity period and extent. - ISO 45001 — Valid certificate for working environment management system. The certificate shall be issued by an accredited certification body and show validity period. and extent. - Public certification as a cleaning company — Documentation that the tenderer is registered in The Norwegian Labour Inspection Authority's cleaning register. It should be noted that the certification is valid at the time of the tender offer.

Losbezug: LOT-0001

Tenderers shall have public certification as a cleaning company, documented by registration in the Norwegian Labour Inspection Authority ́s cleaning register. The certification shall be valid at the time of the tender offer. Documentation requirements: - Public certification as a cleaning company — Documentation that the tenderer is registered in The Norwegian Labour Inspection Authority's cleaning register. It should be noted that the certification is valid at the time of the tender offer.

Losbezug: LOT-0001

Tenderers shall use swan labelled products, minimise the use of chemicals, have valid ISO 14001 certification and contribute to recycling and reduced plastic use. Documentation requirements: - Swan marked products — Overview of all cleaning products that shall be used in the delivery, including the product name and documentation that these are swan marks (certificate, licence number or link to official registration). - Minimized use of chemicals — A brief account of the tenderer ́s routines and methods for reducing chemical use, including use of microfibers, dosing systems, machines and other measures that contribute to lower consumption. okumentation requirement - ISO 14001 certification — Valid certificate for the company's environmental management system. The certificate shall be issued by an accredited certification body and show validity period and extent. - Recycling and reduced plastic use — Description of how the supplier works to reduce plastic consumption and increase recycling, including use of refill systems, waste sorting, reusable systems and other relevant measures.

Losbezug: LOT-0001

Tenderers shall offer a fixed and available contact point for the contracting authority, as well as regular follow-up and reporting of the delivery. Documentation requirements: - Fixed contact point — Description of the tenderer's fixed contact for the contracting authority, including names, roles, Telephone number and email address. It shall state how the point of contact ensures availability in the agreed time period. - Regular follow-up and reporting — Brief an account of the tenderer ́s routines for following-up delivery, including meeting structure, reporting frequency, content of reports and dealing with deviations. - Digital report system — If a tenderer offers digital report system, a description shall be enclosed of the system's functionality, examples of reports and how the contracting authority will have access. If the tenderer does not offer this, the expressed shipwreck shall be provided.

Losbezug: LOT-0001

Uniform: The tenderer's personnel shall use clearly profiled and suitable work uniforms that make them easily identifiable. Security: The tenderer shall ensure that all personnel follow the contracting authority ́s security routines, including access rules, key handling and use of access cards. Personnel shall only stay in areas that are necessary for the assignment. Client confidentiality: Tenderers shall ensure that all employees sign a confidentiality statement before the start-up. The client confidentiality applies to all conditions connected to the contracting authority and breaches are seen as significant breaches. Documentation requirements: Uniform — Brief description of the tenderer's uniform system, including how personnel are identified (profiling, name signs etc.). Security routines — Description of routines for access control, key handling, use of access cards and handling deviations/irregularities

Losbezug: LOT-0001

Price

Losbezug: LOT-0001

Quality of service

Losbezug: LOT-0001

Competence and manpower

Losbezug: LOT-0001

Environment

Losbezug: LOT-0001

Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.

Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, by enforceable judgement been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, involving European Communities or European Union member states (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.

Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42).

Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?

Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).

Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.

Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.

Has the tenderer: a) given grossly incorrect information with the notification of the information required to verify that there is no basis for rejection, or of the qualification requirements being fulfilled, b) failed to provide such information, c) made reservations immediately to present the supporting documents requested by the contracting authority, or d) improperly affected the contracting authority ́s decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?

Is the tenderer aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?

Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?

Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.

Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?

Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.

Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?

Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.

Has the tenderer not fulfilled all of his tax and duty obligations in both the country where he is established and in the contracting authority's member state, if this is a different country than what he is established in?

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, have been legally convicted of offences regarding professional behaviour in defence procurements?

Is the tenderer assessed to lack the reliability necessary to exclude the risk of national security?

The contracting authority shall state that in Norway there are national rejection reasons. These shall be described in the procurement documents. Tenderers must respond to whether they are in one or more of the situations described in the national rejection reasons.